Club Constitution

Updated: 19/01/2023

1)  The Club shall be officially called “Camanachd Lodainn an Ear”, however may also be referred to, for the purposes of engaging a wider audience, as “East Lothian Shinty Club”.

2)  The objectives of the club are:

  • To foster and develop shinty, with a strong emphasis on youth development.
  • To involve the communities of East Lothian in the running of the club.
  • To work in partnership with other community groups to further the aims of the club.
  • To promote to the wider public the history of the game of shinty in general.
  • To promote shinty to residents and tourists as an integral part of local culture.
  • To work on behalf of the greater good of shinty throughout Scotland and beyond.

3)  The Club shall be affiliated to the Camanachd Association.

4)  The office-bearers shall consist of, as a minimum, a President, Treasurer, Club Secretary,  and Child Protection Officer.

5)  With the exception of those matters reserved to the Annual General Meeting or a Special General Meeting, the affairs of the Club shall be conducted by an Executive Committee comprising of the Office bearers in clause 4 and any additional Committee Members appointed at the Annual General Meeting or at any Special General Meeting called for the purpose. Committee members may be allocated specific remits. The Committee may appoint sub-committees to report back to the Committee on specific issues.

6)  All Committee Members appointed in terms of clause 4 shall hold office for a voluntary period from the date of appointment in accordance with the Constitution and all shall be eligible for re-election annually.

7)  Nominations for the election of Office Bearers or Committee Members shall be proposed and considered via written/ email request. This request must be submitted to the Secretary no later than two weeks before the AGM. Any vacancy occurring in the course of the year may be filled by a co-option. Such co-opted Office Bearers or Committee Members shall retire at the following Annual General Meeting but shall be eligible for re-election and may fulfil multiple roles.

8)  The Secretary and Treasurer shall keep detailed records of all transactions and business of the club and shall submit full Reports and a Financial Statement to the Annual General Meeting or at any Special General Meeting. The Secretary will make arrangements to keep members and supporters updated on fixtures, events and any other matters of interest through the appropriate means.

9)  The funds of the Club, which shall be solely used for furthering the objectives of the Club and for no other purpose, will be lodged in a Bank approved by the Executive Committee and the accounts shall be operated by approved members of the committee only. Electronic banking arrangements shall be specifically authorised and monitored by the Committee.

10)  Coaches shall be appointed at the Annual General Meeting or at a Special General Meeting. The Coaches have authority over training structure, team selection and playing formation within the policies laid down by the committee. The coaches are accountable to the committee for their decisions.

11)  All members of the Executive Committee are responsible for the organising of functions in aid of club funds. The Secretary and/or Treasurer are responsible for identifying and making applications to grant-giving bodies in support of Club activities.

12)  The President shall preside at all meetings and have a deliberate and casting vote on all Club matters except team selection. In the Presidents absence the Secretary shall be delegated the Presidents powers.

13)  All persons of primary school age and older shall be eligible for membership of the Club on payment of a fee as approved at an Annual General Meeting or Special General Meeting. All players, coaching staff and Committee members shall make a contribution towards the cost of membership of the Camanachd Association and player/coach insurance. This is determined by the Committee on an annual basis. This payment must be made before the start of the season to enable players to be eligible to play for the club.

14)  All members are subject to the constitution of the Club and the regulations of the Camanachd Association.

15)  No person shall be refused membership on the grounds of race, colour, creed, religion, sex, sexual preference, impairment, or disability.

16)  The Annual General Meeting may be held via Zoom or other media and may be constituted and conducted based on the presence of the following quorum – President, Secretary, Treasurer – All other club members are welcome to attend and will receive an invite no less than one month before the AGM is to be held. Voting at the Annual General Meetings, Extraordinary General Meetings or Special General Meetings is restricted to club members over the age of 16.

17)  The Annual General Meeting will receive and confirm the minutes of the previous AGM; present the clubs financial accounts for the year; elect office bearers, committee members and coaches plus consider any motions submitted in accordance with this clause. Only motions put forward by the Executive Committee and motions submitted in writing and signed by not less than 50% of the committee at least fourteen days before the Annual General Meeting will be considered at the meeting.

18)  The Executive Committee may call a Special General Meeting of members to deal with any extraordinary business. A Special General Meeting may also be called on Requisition signed by not fewer the 50% of the committee lodged with the secretary and stating fully the business to be raised. Notice of any Special general meeting shall be in accordance with the arrangements for Annual General Meetings in clause 17. Not less than fourteen days notice of the date of any such meeting should be given to Club members.

19)  Any decision by the Club on the matters specified in this clause are to be made only at the Annual General meeting or at a Special general meeting and then only if approved by a majority of the Club members present and voting at the said meeting. The matters referred to above are as follows:

  • Any alteration to, or amendment of the Clubs Constitution.
  • The Acquisition of Heritable Property by the Club.
  • The granting of any security over property belonging to the Club.
  • The granting of any form of guarantee by the Club.
  • The borrowing of any money by the Club for capital expenditure.
  • The lending or gift of money by the Club.
  • The expulsion of any member from the Club.

20)  The Executive Committee may recommend to the Annual General meeting or to a Special General Meeting that the Club should be dissolved, but such a dissolution shall not take effect unless the recommendation has the approval of two thirds of the Club members present and voting at the said meeting.

21)  Should dissolution of the Club be approved the assets remaining after payment of debts and liabilities shall be applied in such a manner as may be decided by a majority of members present and voting at a meeting called for the purpose in accordance with Paragraph 20 above. Assets cannot be distributed amongst members but shall be given or transferred to a recognised not for profit organisation having similar objects to those of the Club.




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